Project details

Client | The Chinese University of Hong Kong

Date | 2022

Role | UX UI Designer

 
web-based system

Fieldwork Matching System

 

Introduction

  • The fieldwork placement program for CUHK social work students has traditionally relied on manual processes, including email and paper-based application submissions. The CUHK admin team manually performed the time-consuming task of matching students, instructors, and agencies, leading to challenges in record-keeping and efficiency.

  • The aim of implementing the "Fieldwork Matching System" is to streamline the fieldwork placement program and overcome the limitations of the previous manual processes. By embracing technology and automation, the system aims to simplify the application process and improve the matching efficiency for all parties involved.

  • The primary goal of the "Fieldwork Matching System" is to enhance the overall experience and effectiveness of the fieldwork placement program. By providing a user-friendly online platform, the system enables students, instructors, and agencies to effortlessly submit their applications. The system's automated matching capability empowers the CUHK admin team to perform efficient and accurate pairings with a single click. Ultimately, the system aims to optimize the matching process, save time and resources, and establish a robust record-keeping system for future reference.

 

Project
Requirements

01.Distinct Portals for User Groups

Provide separate portals for students, instructors, agencies, and CUHK administration for a personalized experience.

 

02.Online Application Submission

Enable convenient submission of application forms and documents through an intuitive interface.

 

03.Placement Offer Retrieval and Tracking

Facilitate easy access to previous placement offer forms and track historical matching results.

 

04.Flexible Matching Options

Empower CUHK administration to perform manual and automatic matching, including the ability to conduct manual rematch processes.

 

05.Automated Communication

Implement SMS and email notifications for timely updates on matching results and document submission reminders.

 

06.Data Export and Reporting

Allow CUHK administration to export data and applications in Excel and PDF formats for comprehensive analysis, reporting, and record-keeping.